Board Services

Board Services 2017-06-29T14:34:09+00:00

Board and Shareholder Meeting Services

Our office ensures that your company secretarial and corporate governance duties are performed efficiently, leaving you with more time to focus on the growth of your business.

We are able to provide you with a full outsourced company secretarial function for your Board, Board Committee or Shareholder meetings:

Our Board Meeting Services include the following:

  • Sitting with the CEO and assisting with the compilation of the Board meeting Agenda;
  • Compilation of the Board Agenda and the collation of the Board packs;
  • Circulation of the Board meeting packs to all Board members and attendees in either printed format, electronic format or Ipad software enabled format;
  • Compilation of the Board meeting attendance register;
  • Compilation of the Director disclosure form;
  • Attendance at the Board meeting;
  • Compilation of the minutes of the Board meeting and the action list emanating from the Board meeting;
  • Following up with management on the completion of the action items.

Our Shareholder Meeting Services include the following:

  • Sitting with the CEO and the Chairman of the Board and assisting with the compilation of the Notice convening the General/Annual General Meeting;
  • Preparation of the Notice convening the General/Annual General Meeting and the proxy form;
  • Circulation of the Notice convening the General/Annual General Meeting to all shareholders;
  • Compilation of the proxy register;
  • Compilation of the Chairman’s pack;
  • Attendance at the General/Annual General Meeting for the purposes of verifying the vote count and the taking of the minutes of the meeting;
  • Registration of any Special Resolutions with the CIPC.