Conversion of AFS into XBRL format

A. ENTITY INFORMATION: PLEASE COMPLETE

Name of Entity*

Registration number*

Date annual return due

Most recent annual turnover (Rands)*

Are your Annual Financial Statements Audited or Independently Reviewed?*

Yes
No

Does Kilgetty hold your entity's files for safekeeping?*

Yes
No

B. ANNUAL RETURN FEES

Annual Return Fee payable to CIPC

Please enter a number from 100 to 4000.

[Will be determined by CIPC]

Kilgetty Lodgement Fee*

Please enter a number from 1389.2 to 1389.2.

Kilgetty 2020 Composite Fee*

Please enter a number from 2346 to 2346.

CIPC Compliance Checklist*

Please enter a number from 500 to 500.

TOTAL*

COMPANY FEE TABLE: USE THIS TABLE TO DETERMINE VALUE FOR ANNUAL RETURN PAYABLE TO CIPC

CIPC Annual Turnover costs	CIPC Annual Return Fee	Penalties for late filing
Less than R1 million	R 100	R 50
R1 million but less than R10 million	R 450	R 150
R10 million but less than R25 million	R 2 000	R 500
R25 million or more	R 3 000	R 1 000

COMPANY FEE TABLE: USE THIS TABLE TO DETERMINE VALUE FOR ANNUAL RETURN PAYABLE TO CIPC

The conversion costs are as follows:

The above-mentioned fees in Section C, do not include VAT.

C. iXBRL: ENTITIES REQUIRED TO HAVE THEIR AFS AUDITED

Based on the criteria described in the initial notes above, are your annual financial statements required to be converted?

Yes
No

FINANCIAL ACCOUNTABILITY SUPPLEMENT

FAS-1: The person primarily responsible for recording day-to-day financial transactions and maintaining the company's financial records. Note if this person is not a SA citizen, we will require a copy of their passport.

FAS-1: Name

FAS-1: Identity or Registration Number

FAS-2: The person primarily responsible for compiling financial information and preparing reports or statements. Note if this person is not a SA citizen, we will require a copy of their passport.

FAS-2: Name

FAS-2: Identity or Registration Number

FAS-3: The person, if any, who provides advice to the company concerning the maintenance of financial records, is:

FAS-3: Name

FAS-3: Identity or Registration Number

FAS-4: The name, recognised profession and practice number of person performing Independent Review of Annual Financial Statements, if applicable:

FAS-4: Name

FAS-4: Recognised Profession

FAS-4: Practise Number

The company maintains its financial records:*

Manually, in paper-based records
Electronically, on a computer-based system

The company prepares bank reconciliations, balance sheets and income and expense statements:*

Monthly
Quarterly
Semi-annually
Annually
Never

If the company deals in goods, when does it carry out stock-taking?

Does the company hold any assets in a fiduciary capacity for persons not related to the company, as contemplated in Regulation 28 (2)(b)?*

Yes
No

For conversion purposes, we require the unsigned Annual Financial Statements in PDF Text Format (draft version) and the signed approved PDF version (SCANNED COPIES CANNOT BE CONVERTED)

The conversion costs are as follows:

FEES FOR CONVERSION OF AFS TO iXBRL*

Revenue below R20 Million (cost is R3,500)
Revenue R20 Million and above (cost is R4,750)

The above mentioned fees in Section C, do not include VAT.

DECLARATION

I authorise Kilgetty Statutory Services (Pty) Ltd (2005/011610/07):

To lodge the annual return for the above-mentioned entity on our behalf*

Yes
No

To convert the AFS to iXBRL format*

Yes
No

To submit the CIPC Compliance Checklist for the above entity on our behalf*

Yes
No

I certify that the information declared above is true and correct.

Date*

Name of Authorised Person*

E-mail Address*

Phone Number*

ANNEXURE A: COMPLIANCE CHECKLIST

1. Did the company comply with section 4 (Solvency and Liquidity Test) during the previous calendar year?*

Yes
No
N/A

The board must be satisfied that assets exceed liabilities and that there is adequate cash in the company for 12 months post the following transactions:

Financial assistance to any person for the subscription of any of the company’s securities
Loans or other financial assistance to related parties, including subsidiary companies, holding companies and directors
Dividends declared to shareholders
Other distributions (as defined) to shareholders
Capitalisation of shares
Company or subsidiary acquiring the company’s shares (also known as ‘buy-backs’ or ‘buy-ins’)
Amalgamations and mergers
Ongoing oversight of the Company’s solvency and liquidity status

Q1: Additional Comment (optional)

2. Did the company comply with section 15 (Memorandum of Incorporation, shareholder agreements and rules of company during the previous calendar year?*

Yes
No
N/A

The Memorandum of Incorporation (“MOI”) must be consistent with the Companies Act
Shareholders agreement must be consistent with MOI and Companies Act
Has any rules been made by the Board of directors
Has a copy of the rules be filed with the CIPC
Has shareholders approved those rules

Q2: Additional Comment (optional)

3. Did the company comply with section 26 (Access to company records) during the previous calendar year?*

Yes
No
N/A

A person who holds or has a beneficial interest in any securities issued by a company has access to the following:

Copy of its MOI and amendment/s thereof.
Members register.
Record of its directors for the past seven years.
Copies of reports presented at annual general meeting, annual financial statements and accounting records for the previous seven years, notices and minutes.

Q3: Additional Comment (optional)

4. Did the company comply with section 27 (Financial year of company) during the previous calendar year?*

Yes
No
N/A

The company must have a financial year end ending on the date set out in the notice of incorporation, subject to the Board having changed its financial year end.

Q4: Additional Comment (optional)

5. Did the company comply with section 28 (Accounting records) during the previous calendar year?*

Yes
No
N/A

Has the Company kept accurate and complete accounting records in one the official South African languages and has the accounting records been kept in the prescribed form?

Q5: Additional Comment (optional)

6. Did the company comply with section 29 (Financial statements) during the previous calendar year?*

Yes
No
N/A

Financial statements of the company must satisfy the financial reporting standards as to the form and content that are prescribed by the Companies Act and applicable accounting standards
Financial statements must not be misleading

Q6: Additional Comment (optional)

7. Did the company comply with section 30 (Annual financial statements) during the previous calendar year?*

Yes
No
N/A

Annual Financial statements of a public company must be audited.
Annual Financial Statements of private company must be audited if the MOI prescribes as such or PSI is above 350.
Annual Financial Statements must include auditors report, directors’ report and particulars of directors and prescribed officers remuneration.

Q7: Additional Comment (optional)

8. Did the company comply with section 32 (Use of company name and registration number) during the previous calendar year?*

Yes
No
N/A

Every company must provide its full registered name or registration number to any person on demand and in all notices and other official publications, including electronic format as contemplated in the Communications and Transactions Act, and in letters, orders for goods and services, delivery notes, promissory notes, invoices, receipts, statements and letters of credit etc.

Q8: Additional Comment (optional)

9. Did the company comply with section 33 (Annual return) during the previous calendar year?*

Yes
No
N/A

Every company must file an annual return in the prescribed form with the prescribed fee within the prescribed period.

Q9: Additional Comment (optional)

10. Did the company comply with section 44 (Financial assistance for subscriptions of securities) during the previous calendar year?*

Yes
No
N/A

Except to the extent the MOI provides otherwise, the Board may authorise the company to provide financial assistance to persons to subscribe to the company’s (or inter-related company’s) securities pursuant to an Employee Share Scheme (section 97) or special resolution by shareholders and the Board being satisfied that the solvency and liquidity provisions outlined in section 4 had been met.

Q10: Additional Comment (optional)

11. Did the company comply with section 45 (Loans of other financial assistance to directors) during the previous calendar year?*

Yes
No
N/A

Except to the extent the MOI provides otherwise, the Board may authorise the company to provide direct or indirect financial assistance to a director or prescribed officer of the company or inter-related company, or to a related or inter-related company or corporation) pursuant to a special resolution by shareholders and the Board being satisfied that the solvency and liquidity provisions outlined in section 4 had been met.

Q11: Additional Comment (optional)

12. Did the company comply with section 50 (Securities register and numbering) during the previous calendar year?*

Yes
No
N/A

The company must establish a register of its issued securities in the prescribed form and standards.

Q12: Additional Comment (optional)

13. Did the company comply with section 61 (Shareholders meeting) during the previous calendar year?*

Yes
No
N/A

The Board of a company, or any other person specified in the MOI, may call a shareholders meeting and must call a shareholders meeting if demanded by at least 10% of the shareholding entitled to vote on the matter (or lower as per the MOI).
A public company, or private company who’s MOI specifies such, must convene an annual general meeting within the prescribed time and must at a minimum present at least the director’s report, audited annual financial statements, audit committee report, elect directors, audit committee members and appoint auditor.

Q13: Additional Comment (optional)

14. Did the company comply with section 66 (Board, directors and prescribed officers) during the previous calendar year?*

Yes
No
N/A

Private company must have at least one director and a public company at least three directors to the extent that the MOI provides otherwise.
A director must deliver a letter of consent to the company to act as a director.
Remuneration to non-executive directors must be approved by a special resolution of the shareholders within the previous two years.

Q14: Additional Comment (optional)

15. Did the company comply with section 69 (Ineligibility and disqualification of persons to be director or prescribed officer) during the previous calendar year?*

Yes
No
N/A

A director in this case includes an alternate director, prescribed officer and member of a committee.
A company must not knowingly permit an ineligible director to serve as a director.
A director who becomes ineligible or disqualified ceases to serve as a director immediately.
A juristic person, unemancipated minor, unrehabilitated insolvent and person whom has been declared delinquent by a Court or has been convicted and imprisoned without the option of a fine cannot serve as a director.

Q15: Additional Comment (optional)

16. Did the company comply with section 70 (Vacancies on board) during the previous calendar year?*

Yes
No
N/A

A vacancy arises when a person’s term of office expires, resigns or dies, becomes incapacitated, declared delinquent, becomes ineligible or disqualified or removed.
A director appointment can be made by persons entitled to as per the MOI or shareholder election at the AGM or within six month at a general meeting or by means of a written resolution of the shareholders.
Director changes should be filed with the CIPC within 10 days of such change.

Q16: Additional Comment (optional)

17. Did the company comply with section 71 (Removal of a Director) during the previous calendar year?*

Yes
No
N/A

Before a director can be removed by a shareholder resolution or resolution of the Board (in the case of more than two directors), the concerned director must be given notice of the meeting outlining the proposed resolution and reasons for his/her proposed removal as a director in accordance with the provisions of the Companies Act and must be afforded an opportunity to make presentation, in person or through a representative, at the meeting before the resolution is put to a vote.

Q17: Additional Comment (optional)

18. Did the company comply with section 86 (Mandatory appointment of company secretary) during the previous calendar year?*

Yes
No
N/A

A public company or state-owned company must appoint a company secretary.
A private company must appoint a company secretary if the MOI prescribes such.
A company secretary must have the requisite knowledge of, or experience in, relevant laws and be a permanent resident of South Africa.
The board must fill a vacancy in the office of the company secretary within 60 business days if such arises.
The directors of the company or shareholders (ordinary resolution) appoints the company secretary.

Q18: Additional Comment (optional)

19. Did the company comply with section 90 (Appointment of auditor) during the previous calendar year?*

Yes
No
N/A

A public company or state-owned company must appoint an auditor.
A private company must appoint an auditor if its MOI prescribes such or if it is required to be audited as contemplated in sections 34 and 84 of the Companies Act.
The auditor must be a registered auditor and cannot be a director, prescribed officer, company secretary, employee or consultant of the company and must be determined as independent.
A public company, state-owned company and private company that is required to hold an annual general meeting must table the reappointment of the auditor at each annual general meeting.

Q19: Additional Comment (optional)

20. Did the company comply with section 92 (Rotation of auditor) during the previous calendar year?*

Yes
No
N/A

In addition to the other provisions of section 90, the same individual cannot serve as designated auditor for more than five consecutive financial years.

Q20: Additional Comment (optional)

21. Did the company comply with section 94 (Audit committee) during the previous calendar year?*

Yes
No
N/A

At each annual general meeting of a public company, state owned entity or other company that is required only by its MOI, must elect an audit committee comprising of at least three members who satisfy the applicable requirements.

Q21: Additional Comment (optional)

22. Did the company comply with regulation 21 (Registered office of the company) during the previous calendar year?*

Yes
No
N/A

A company or external company must notify the Commission of a change in its registered office by filing Form CoR 21.1 with the fee set out in Table CR 1, indicating the effective date of the change, which must be at least five business days after the date on which the notice is filed.

Q22: Additional Comment (optional)

23. Did the company comply with regulation 43 (Social and Ethics Committee) during the previous calendar year?*

Yes
No
N/A

Regulation 43 regulates the responsibilities of a Social and Ethics Committee and applies to every state-owned entity, every listed public company, and any other company that has in any two of the previous five years, scored above 500 points in terms of regulation 26(2), unless it has been exempted by the Tribunal in accordance with section 72 (5) and (6).

Q23: Additional Comment (optional)

24. Did the company comply with schedule 1 (Provisions concerning Non-Profit Companies) during the previous calendar year?*

Yes
No
N/A

A non-profit company must comply with the provisions concerning non-profit companies as set out in Schedule 1 of the Companies Act No. 71 of 2008 (as amended).

Q24: Additional Comment (optional)

Declaration*

I certify that the abovementioned information declared in the CIPC Compliance checklist for 2020 is true and correct.

Declaration Date*

Name of Authorised Person certifying declaration*

Phone

This field is for validation purposes and should be left unchanged.